Introduction
The Associated Press Stylebook is the stylebook for all reporting and editing courses and for The University Daily Kansan. When conflict exists between the stylebook and the supplement, the supplement takes precedence. (The Kansan deviates from AP because the Kansan refers to The American Heritage Dictionary and AP refers to Webster's New World Dictionary.) For spelling not covered by either the stylebook or the supplement, The American Heritage Dictionary is the authority.
The function of style is to remove distractions from the reader's path. Clarity is second only to accuracy among an editor's concerns, but style never should interfere with clarity or be an obstacle to literary quality.
The entries in this supplement and in the AP Stylebook are intended as guidelines, not laws. The good judgment of editors handling stories may supersede style. This does not mean that style guidelines may be blithely disregarded. Consistency keeps the reader from being distracted by conflicts in spelling and usage and reinforces the impression that the Kansan matters to its staff.
These style guidelines are not to be worn like straitjackets, but they are to be followed unless there is good reason to bypass them.
General Rules
- abbreviations
- KC, NY and LA. These city names may be abbreviated in headlines only without periods. Spell them out in copy.
- abortion rights
- A person who favors a legal right to abortion supports abortion rights or is an abortion-rights advocate or an abortion-rights activist. Do not use pro-choice. See anti-abortion.
- Academic Computing Service
- ACS on second reference.
- academic departments
- See departments
- addresses
- Abbreviations are used in specific addresses, otherwise the streets take no abbreviation. It is 1125 Tennessee St., but Tennessee Street; 616 W. Ninth St., but West Ninth Street; 723 W. 19th St., but West 19th Street; Ohio and Kentucky streets. Only street, avenue and boulevard are abbreviated; all other street names are spelled out. Addresses are used in stories that mention fraternity houses, sorority houses or places of business so the reader can visualize the place being discussed. In crime stories, names and specific addresses of victims are not used. Street addresses and ages are used only if the identification is pertinent: John Doe, 23, of 2618 Primrose Lane; 23-year-old John Doe, 2618 Primrose Lane. Otherwise it is John Doe of Lawrence. See Ethics and Policy section.
- Add/Drop
- adviser, not advisor.
- See AP.
- African-American (adj.), African American (n.)
- Preferred form to describe black Americans of African ancestry as an adjective. Use African American (without a hyphen) as the noun form. Do not use the term when it interferes with the tone or time frame of the story. For instances, Malcolm X was a black activist, not an African-American activist. Use African-American unless someone specifies that he or she would prefer to be described as black. In that case, black is acceptable. Consult the editor in cases in which African-American may not be accurate or appropriate. Also, see race entry.
- AIDS
- People do not die of AIDS; they die of complications of AIDS.
- alley-oop
- All Scholarship Hall Council
- Use on first reference. For second reference, use the council. Do not use ASHC. The same rule applies to the residence hall council. Also, see Association of University Residence Halls entry.
- Al Qaeda
- alumnus, alumna, alumnae, alumni, never alum.
- A person cannot be a 1968 alumnus. He is a 1968 graduate and a KU alumnus. See graduate entry.
- Alumni Association
- The University of Kansas Alumni Association on first reference, then the Alumni Association.
- American Indian
- Native American is Kansan style. This differs from AP. Also see race.
- all-sports tickets on first reference, then tickets.
- anti-abortion
- A person who subscribes to this view may be an anti-abortion advocate or an abortion opponent. A protester may be an anti-abortion activist. Do not use pro-life. See abortion rights.
- AP photo credit
- Name of the photographer, slash, ASSOCIATED PRESS Ex: Marissa Stephenson/ASSOCIATED PRESS
- art museum
- See Spencer Museum of Art.
- ARTS form
- Use Academic Record Tracking System form on first reference, then ARTS form.
- Asian American (n.) Asian-American (adj.)
- Association of University Residence Halls
- on first reference, then AURH or the association. AURH is not acceptable in headlines.
- at a room, in a building
- An event is at the ballroom in the Kansas Union.
- athletics corporation
- See University of Kansas Athletic Corporation.
- Athletics Department
- on first reference, then the department. See the department entry for academic departments.
- athletics director
- See Kansas athletics director.
- Audio Reader
- Acceptable on all references. If it is a compound adjective, place a hyphen.
- Baldwin City
- ballroom
- At the Kansas Union Ballroom, then the ballroom.
- bands
- Like a sports team, a band should be referred to by the pronoun "it," not "they."
- Because of/since/due to
- The difference between "because of" and "due to" does not have to be complicated. "Because of" is always used with independent clauses and "due to" is always used with dependent clauses. "Since" and "because" are not interchangeable but can both apply to the same sentence depending on the context. Make sure the context of the sentence is known. For example: "Since he started working here, he's learned a lot." "Since," in this case, refers to passage of time and "because" refers to reason.
- black
- Acceptable when referring to people of African ancestry, but African-American is preferable. See race entry.
- Black Student Union
- use for first reference, then the organization or the group. Do not use BSU.
- Board of Regents
- is singular. Regents are plural. The Board of Regents is considering ... but, The Regents are considering ...
Use Board of Regents on first reference, then Regents. The qualifiers "state" and "Kansas" are not used. No apostrophe in any usage. The Regents system has six members: Emporia State University, Emporia State on second reference; Fort Hays State University, then Fort Hays State; Kansas State University, then K-State; Pittsburg State University, then Pittsburg State; University of Kansas, then KU or the University; and Wichita State University, then Wichita State. The Kansas College of Technology in Salina (formerly Kansas Technical Institute), is now a part of Kansas State University and should be referred to as Kansas State University-Salina. As of 2000, the Regents have some jurisdiction over community colleges.
- Borders Books, Music & Cafe
- Borders on second references.
- Broadcasting Hall
- KANU radio station is in Broadcasting Hall. The station began moving into its new building in Spring 2003. Always note which building you are writing about. It is located west of Budig Hall.
- building references
- All campus buildings should be identified by reference points, not addresses unless otherwise noted. Reference points include Strong Hall, Allen Fieldhouse, Kansas Union, Memorial Stadium, Watson Library, Budig Hall, Burge Union, Daisy Hill, Fraser Hall, Lied Center, Robinson Center and the Campinile. See individual building entries for reference points.
For example: Michelle Burhenn, Topeka junior, lives in Stauffer-Flint Hall, just west of Watson Library. - Adams Alumni Center
- on first reference, then the alumni center or center. It is east of the Kansas Union.
- Allen Fieldhouse
- on first reference, then the fieldhouse.
- Anschutz Library
- It is adjacent to Budig Hall.
- Anschutz Sports Pavilion
- on first reference, then Anschutz.
- Art and Design Building
- It is west of Budig Hall.
- Baehr Audio-Reader Center
- It is at 1120 W. 11th St.
- Bailey Hall
- It is just east of Strong Hall
- Bales Organ Recital Hall
- It is adjacent to the Lied Center.
- Blake Hall
- It is southeast of Watson Library.
- Bridwell Botany Research Lab
- It is located at 2045 Constant Ave.
- Budig Hall Use Budig Hall, not Budig Hall/Hoch Auditoria.
- The building is Budig Hall. The classes will meet at Hoch Auditoria (which is plural) in Budig Hall. There are three auditoria in Budig Hall. They are 110, 120 and 130 Budig Hall; 120 is the largest.
- Burge Union
- Burge on second reference.
- Burt Hall
- It is northeast of the Burge Union.
- Carruth-O'Leary Hall
- It is southwest of Memorial Stadium.
- Computer Center
- It is located east of Robinson Center.
- Continuing Education Building
- It is located at 1515 St. Andrews Drive near 15th and Kasold streets.
- Corbin Hall
- See GSP-Corbin Hall.
- Crafton-Preyer Theatre
- It is located in Murphy Hall, southwest of Budig Hall.
- Danforth Chapel
- It is located east of Watson Library.
- Dennis E. Rieger Hall
- Rieger Hall is acceptable on first reference. Located in the 1300 block of Ohio and closest to K.K. Amini and Margaret Amini Halls, Rieger is scheduled to open Fall 2005 and will house 50 women.
- Dole Human Development Center
- on first reference, then Dole Center. It is south of Watson Library.
- Dole Institute
- Acceptable on second reference for Robert J. Dole Institute of Politics. It is located west of the Lied Center.
- Dyche Hall
- It is located just south of the Kansas Union.
- Eaton Hall
- the new engineering building. It is located north of Allen Fieldhouse.
- Ecumenical Christian Ministries
- is the appropriate reference for both the building at 1204 Oread Ave. and the campus ministry. ECM on second reference. Many programs not under ECM sponsorship use the building.
- Facilities Operations
- Its building is located southwest of Watson Library.
- Foley Hall
- It is located at 2021 Constant Avenue.
- Fraser Hall
- It is located east of Watson Library.
- Green Hall
- It is located east of the Burge Union.
- GSP-Corbin Hall
- on first reference, then GSP-Corbin. Its formal title is Gertrude Sellards Pearson-Corbin Hall. It is located northeast of Memorial Stadium.
- Hall Center
- for the Humanities Southwest of Watson Library; the Hall Center on second reference.
- Hambleton Hall
- is an addition to Moore Hall and is located at 1922 Constant Ave.
- Hashinger Hall Theater
- Hawk's Nest
- It is located inside the Kansas Union.
- Haworth Hall
- It is north of Robinson Center.
- Hilltop Child Development Center
- It is just west of the Burge Union.
- Horejsi Family Athletics Center
- Jayhawker Towers
- There are four towers: A, B, C, D. It is Tower A of Jayhawker Towers. On second reference to the apartment buildings, the towers is acceptable. They are located north of the Burge Union.
- JRP Hall
- is acceptable on first reference. It's JRP on second reference. Its official title is Joseph R. Pearson Hall. It is located west of Memorial Stadium.
- Kurata Thermodynamics Laboratories
- It is located at 2330 Crowell Drive.
- KU Visitor Center
- Its entrance is at the back of Templin Hall. It is located east of the Lied Center.
- Learned Hall
- is located at 15th and Naismith streets.
- Lied Center
- on first reference, then the center.
- Lindley Annex
- is located south of Lindley Hall at Naismith Drive and Crescent Road. It may be torn down sometime within the 2003-2004 school year.
- Lindley Hall
- is located at Naismith Drive and Crescent Road.
- Lippincott Hall
- It is located north of Watson Library.
- Malott Hall
- is located south of Budig Hall.
- Marvin Hall
- is located west of Budig Hall.
- McCollum Hall
- is located in Daisy Hill
- Military Science Building
- is located south of Budig Hall.
- Moore Hall
- is located at 1930 Constant Ave. on West Campus.
- Murphy Hall
- is located north of Allen Fieldhouse.
- Natural History Museum
- not the Museum of Natural History. It is located in Dyche Hall, just south of the Kansas Union.
- Nichols Hall
- It is located at 2335 Irving Hill Road on West Campus.
- Nunemaker Hall
- It is located on Engel Road north of Daisy Hill.
- Parker Hall
- Parrott Athletic Center
- on first reference to the building that lies between Allen Fieldhouse and Anschutz Sports Pavilion. Parrott or the center on second reference. Rieger Scholarship Hall is a new scholarship hall being built in the 1300 block of Ohio Street. They are located on the eastern edge of campus.
- Robert J. Dole Institute of Politics
- Dole Institute on second reference. It is located west of the Lied Center.
- Robinson Center
- Robinson on second reference. Never use Robinson Gymnasium.
- St. Lawrence Catholic Center
- The building at 1631 Crescent Road. The campus ministry is the St. Lawrence Catholic Campus Center.
- Simons Center for Biosciences Research Facility
- is located at 2093 Constant Ave.
- Smissman Research Laboratories
- is located at 2099 Constant Ave.
- Smith Hall
- It is located east of the Kansas Union.
- Snow Hall
- It is located west of Strong Hall.
- Spahr Engineering Library
- is located in Learned Hall, which is north of Allen Fieldhouse.
- Spencer Museum of Art
- on first reference, then the art museum or museum. It is located south of Strong Hall.
- Spencer Research Library
- is north of Strong Hall.
- Spooner Hall
- Use the Museum of Anthropology instead. It is east of the Kansas Union.
- Stauffer-Flint Hall
- is between Watson Library and Wescoe Hall.
- Stouffer Place
- University housing for married students or students with children. It is located west of Allen Fieldhouse.
- Strong Hall
- Structural Biology Center
- is a new building to be constructed on West Campus.
- Student Recreation Fitness Center
- on first reference, the recreation center is acceptable on second reference. Never "the Rec."
- Sudler Annex
- is at 1132 11th St.
- Summerfield Hall
- is north of Robinson Center.
- Twente Hall
- It is located south of Watson Library.
- Wesley Building
- houses University Relations. It is east of the Kansas Union.
- Watkins Memorial Health Center
- on first reference, then Watkins. It is east of Robinson Center.
- Youngberg Hall
- is located at 2385 Irving Hill Road on West Campus.
Example for clarifications: An article in Tuesday's University Daily Kansan needs clarification. The article, "Editor moves to New York," stated Kristi Henderson likes to eat biscuits. Henderson likes to eat cheese biscuits.
Also, see corrections.
Classified staff are part of the State of Kansas civil service system. At KU, the positions are predominantly of a support staff nature, including clerical/secretarial, skilled craft, service/maintenance and protective service positions.
Unclassified staff members are governed by Kansas Board of Regents policy and, at KU, are predominantly research, administrative and academic or student services staff.
- Corrections should always be written* as follows:
- Xxxday's University Daily Kansan contained an error. The (article/cutline/column/ editorial/review, etc.) stated (insert what was wrong). (Insert correct information.)
- Example for incorrect information:
- Tuesday's University Daily Kansan contained an error. The article, "Editor moves to New York," stated Lindsay Hanson was a Concordia junior. Hanson is a senior.
- Example for misspellings:
- Tuesday's University Daily Kansan contained an error. In the article, "Editor moves to New York," Lindsay Hanson's name was misspelled.
- *Note difference in wording between the examples.
- Also, see clarifications.
should be written as at least two sentences. The first sentence should be in present tense and the rest in past tense. The first sentence should contain the time element, location where the photographer took the photo and describe the activity shown in the photo in a way that does more than simply state the obvious. It should identify any people in the photo, including their names, years in school and hometowns. Use directions (such as right or left) in the first sentence. These are offset by commas, not parentheses.
Read cutlines carefully. Cutlines are one of the first things readers look at but too often are overlooked in the copy flow process. Compare the cutline to a printout of the photo, which is provided to the copy desk by the photo editor.
When reading a cutline for wild art, the copy editor also should write the kicker.
- Alpha Epsilon Pi
- 1116 Indiana St.
- Beta Theta Pi
- 1425 Tennessee St.
- Delta Chi
- 1245 West Campus Road
- Delta Upsilon
- 1025 Emery Road
- Kappa Sigma
- 1045 Emery Road
- Lambda Chi Alpha
- 1510 Sigma Nu Place
- Phi Delta Theta
- 1621 Edgehill Road
- Phi Gamma Delta
- 1540 Louisiana St.
- Phi Kappa Psi
- 1602 W. 15th St.
- Phi Kappa Tau
- 1100 Indiana St.
- Phi Kappa Theta
- 1111 W. 11th St.
- Pi Kappa Phi
- 1537 Tennessee St.
- Sigma Alpha Epsilon
- 1301 West Campus Road
- Sigma Chi
- 1439 Tennessee St.
- Sigma Nu
- 1501 Sigma Nu Place
- Sigma Phi Epsilon
- 1645 Tennessee St.
- Tau Kappa Epsilon
- 1232 Ohio St.
- Theta Chi
- 1003 Emery Road
- Triangle
- 1144 W. 11th St.
The following fraternities do not have houses:
- Alpha Phi Alpha
- Iota Phi Theta
- Kappa Alpha Psi
- Phi Beta Sigma
- Pi Kappa Alpha
- Sigma Lambda Beta
- Rick Musser, professor of journalism
- Tim Bengtson, associate professor of journalism
- Robert Sorem, assistant professor of mechanical engineering
- Marina de Fazio, instructor in (not of) French and Italian
- David Paretsky, professor emeritus of microbiology
- Sequeira Costa, Cordelia Brown Murphy distinguished professor of piano
KU students are identified thus:
- Laura Roddy, Andover senior
- Julie Wood, Davenport, Iowa, senior
- Luis Coloma, Quito, Ecuador, graduate student
- Ann Premer, McPherson first-year law student
Then Roddy, Wood, Coloma and Premer. Applied English Center students at KU are not assigned a year in school. So, it is Su Yen, Beijing Applied English Center student.
Individuals should always be identified in a manner most appropriate to the context of the story. For example, in sports stories student athletes should be identified by position on a team and year in school; in student government stories, campus politicians should be identified by their office or role.
All individuals in stories who are not students should be identified immediately. Students can be identified in a subsequent paragraph.
"A 22-year-old KU student reported a theft of her iPod between 12:30 p.m. Monday and 2:30 a.m. Tuesday in the Student Recreation Fitness Center to the KU Public Safety Office. The iPod is valued at $250."
"A 21-year-old KU student reported to Lawrence police that someone had broken all the windows of his 1996 Toyota Corola between midnight and 2 a.m. Tuesday. The damage is estimated at $500."
This word should be used to describe the entire community sometimes referred to as lesbian/bisexual/gay/transgendered (LBGT), which is the most accurate term but is also too long and awkward to be used effectively in stories.
"Gay" or "homosexual" accurately describe only parts of this community (leaving out bisexuals and transgendered people). Although the "queer" term was offensive in the past, it is a term in transition. It is not considered as offensive by younger generations (which are our primary audience) and is the preferred term of many.
Still, "queer" should be used only to refer to the community as a whole or if a person prefers it (much the same as when we deviate from style on race to accommodate a person's preferences). Otherwise, use a more specific term, such as gay (for men), lesbian (for women), homosexual (for either) or bisexual (for either).
Queers and Allies Members abbreviate the organization's name to Q&A. This is only acceptable in quotes.
No unanimity exists among people of any race as to the terminology preferred for references made to their race. And we should never forget that worldwide, people of color are not minorities at all.
- Ellsworth Hall, then Ellsworth
- GSP-Corbin Hall, then GSP-Corbin
- Hashinger Hall, then Hashinger
- Lewis Hall, then Lewis
- McCollum Hall, then McCollum
- Oliver Hall, then Oliver
- Templin Hall, then Templin
- Naismith Hall, then Naismith. (Naismith is a private residence hall.)
- K.K. Amini Scholarship Hall, then K.K. Amini
- Battenfeld Scholarship Hall, then Battenfeld
- Douthart Scholarship Hall, then Douthart
- Grace Pearson Scholarship Hall, then Grace Pearson
- Miller Scholarship Hall, then Miller
- Pearson Scholarship Hall, then Pearson
- Sellards Scholarship Hall, then Sellards
- Stephenson Scholarship Hall, then Stephenson
- Watkins Scholarship Hall, then Watkins Hall (to avoid confusion with Watkins Memorial Health Center)
- School of Business
- School of Journalism
- not William Allen White School of Journalism and Mass Communications
- On second reference, the school.
KU has several senates and subordinate bodies. They are composed of either faculty members or students or both. University Senate is composed of Faculty Senate and Student Senate. All three bodies are Senate on second reference. All three have an executive group of persons elected to function for the larger group.
Faculty Senate's executive group is Faculty Executive Committee, then FacEx. University Senate's executive group is University Council, then Council. The council also has an executive group, called University Senate Executive Committee, then SenEx. Student Senate's executive group is Student Senate Executive Committee, then StudEx. Members are not necessarily student senators.
In headlines, if possible, use the adjectives U.S., State or Student for clarity, particularly to avoid saying Senate twice on the same page when referring to two separate institutions. On first reference, give a brief description of what each body is and what it does.
- Derek King, off-campus senator
- Dan Hare, Nunemaker senator
- Eric Medill, Minority Affairs Committee chairman
References to Nunemaker senators should always explain that these senators represent all freshmen and sophomores. References to College of Liberal Arts and Sciences senators, or CLAS senators, should always explain that these senators represent students enrolled in the college who have more than 60 hours.
For United States senators, write U.S. Sen. Sam Brownback (R-Kansas) for those serving in Washington, D.C. For state senators, use Sen. Susan Wagle (R-Wichita).
- Alpha Chi Omega, 1500 Sigma Nu Place
- Alpha Delta Pi, 1600 Oxford Road
- Alpha Gamma Delta, 2005 Stewart Ave.
- Chi Omega, 1345 West Campus Road
- Delta Delta Delta, 1630 Oxford Road
- Delta Gamma, 1015 Emery Road
- Gamma Phi Beta, 1339 West Campus Road
- Kappa Alpha Theta, 1433 Tennessee St.
- Kappa Delta, 1602 High Drive
- Kappa Kappa Gamma, 100 Gower Place
- Pi Beta Phi, 1612 W. 15th St.
- Sigma Delta Tau, 1625 Edgehill Road
- Sigma Kappa, 1325 West Campus Road
The following sororities do not have houses:
- Alpha Kappa Alpha
- Delta Sigma Theta
- Mu Sigma Epsilon
- Sigma Gamma Rho
- Sigma Lambda Gamma
- Zeta Phi Beta
All newspapers and magazines should be in italics.
Sports Style Guide
- All-Big 12
- at bats
- beat is not synonymous with defeat
- "Kansas beat Texas" implies a lopsided game. Use sparingly because it connotes violence and can be insensitive in context.
- Big 12 Championship
- Big 12 Conference
- on first reference, then Big 12 or conference. The Big 12 consists of two divisions, the North: Kansas (Jayhawks, 'Hawks acceptable on second reference), Kansas State (Wildcats, 'Cats acceptable on second reference), Colorado (Buffaloes), Iowa State (Cyclones), Missouri (Tigers), and Nebraska (Cornhuskers, Huskers acceptable on second reference); and the South: Oklahoma (Sooners), Oklahoma State (Cowboys and Cowgirls), Texas (Longhorns), Texas Tech (Red Raiders), Baylor (Bears) and Texas A&M (Aggies). All except Kansas State are referred to that way on both first and second reference. It's Kansas State, then K-State. See university names.
- Big 12 Tournament
- career-high
- Hyphenated as an adjective.
- championship
- Do not capitalize.
- club teams
- Members of club sports teams should be identified by hometown and year in school because they are KU students, not official student athletes. Never use Kansas when identifying a club sports team. For example, it is the KU bowling team, not the Kansas bowling team.
- coach
- Do not capitalize as a title. It's coach Bonnie Henrickson and Kansas coach Bill Self. Do not use head coach. In quoted matter, coach as a nickname is capitalized. Example: "I did what Coach asked me to do."
- Elite Eight
- football positions
- Some football positions designated by teams are jargon and should be replaced with general terms. Note the following:
- An I-back is a running back
- A rover is a free safety
- A split end is a wide receiver
- A wideout is a wide receiver
- Fial Four
- free throw, free-throw line
- 'Hawks
- should be used sparingly and on second reference. It has a backward apostrophe and is OK in headlines. Buffs, 'Cats and 'Huskers are also acceptable, in reference to Colorado and Nebraska, respectively. Do not overdo it.
- height
- See dimensions in AP. Don't use "inch." In the first reference to a player's height when used as an adjective, use X-foot-X. In subsequent references to other players' heights, omit the foot: Greg Ostertag, 7-foot-2 center, joined Jacque Vaughn, 6-1 guard, in the starting lineup.
- Hoglund Ballpark
- It is the baseball stadium.
- Holcom Sports Complex
- on first reference, then Holcom.
- home run
- homestand
- Jayhawk Field
- KU softball field.
- Jayhawk Soccer Complex
- It is no longer SuperTarget Field. It is located on West 19th Street.
- Jayhawks
- KU sports teams are the Jayhawks. 'Hawks is acceptable on second reference, but do not overdo it.
- juco
- on second reference for junior colleges, acceptable in headlines.
- Kansas City Royals
- They play at Kauffman Stadium.
- No apostrophe in any usage
- It's Royals pitcher Kevin Appier
- KC in headlines is an exception to the use of periods in abbreviating geographical names
- Kansas Relays
- The Kansas Relays are plural. We say, "The Kansas Relays begin tomorrow."
- layup
- Lew Perkins
- leadoff
- One word when used as an adjective, but two words as a verb.
- locker room
- match-up
- MegaVision
- NCAA
- is acceptable on first reference.
- NCAA Tournament
- No. 1
- no-decision
- nonconference
- numerals
- Scoring totals are always numerals. Kansas won 7-0. Points, runs and goals under 10 are spelled out. For example, Jeff Boschee scored seven points. All other statistics are spelled out if less than 10. Boschee had seven rebounds. When expressed as a ratio, statistics are always expressed as numerals. Mario Kinsey went 2-for-19 passing. Drew Gooden finished 5-for-9 shooting. Clay Wheeler was 0-for-4 at the plate.
- offseason
- over
- should be used for spatial relationships only. "Jeff Boschee shot over the defender," not "Kansas won over Missouri." Instead, Kansas won against Missouri.
- polls
- The Associated Press poll canvasses sportswriters for rankings of basketball and football teams. The ESPN/USA Today Coaches' poll (not italicized) is decided by the votes of college coaches. When identifying team rank, use the AP ranking: No. 7 Kansas.
AP also runs a coaches' poll. Refer to both coaches' polls sparingly to avoid confusion with the AP poll, which is considered the most authoritative. - postgame, pregame
- postseason, preseason
- ranks
- should be provided at the first convenient time in an article.
- redshirt
is never a verb. Do not use "redshirt freshman" or "true freshman." Freshman athletes can be in their first or second year of college, depending on whether they take a redshirt. The NCAA issues redshirts on an annual basis. A year in which an athlete takes a redshirt does not count as one of that athlete's four years of athletic eligibility.
Redshirts are issued for medical reasons, but more commonly for first-year athletes who want to take a year to develop their skills without competing.
Thus, a second-year athlete who took a redshirt in his or her first year is also a freshman. A third-year athlete who took a redshirt in his first year is a sophomore. When it is not obvious in context, take the time to explain that the athlete took a redshirt.
- RBI
- RBI is both singular and plural. This differs from AP. Brian McRae had six RBI, not six RBIs. RBI is an acronym for runs batted in.
- records
- should be provided at the first convenient time in an article.
- relays
- They should have the following notation: 4x500 medley relay on first reference, then 4x500.
- Shenk Complex
- The playing fields at 23rd and Iowa streets.
- Shaffer-Holland Strength Center
- Will be replaced by the Anderson Strength Center, which is set to be finished in Spring 2003. Both fitness centers are reserved for student athletes only.
- Sweet Sixteen
- team nicknames
- Acceptable nicknames, not to be overused: 'Hawks, Mizzou, 'Cats, Buffs and 'Huskers. See Big 12 Conference. Do not use Lady Jayhawks, Lady Cornhuskers, Lady Wildcats, etc, but Cowgirls is acceptable for Oklahoma State. We say, "The Kansas women's basketball team...."
- tiebreaker
- three-point line, three-pointer
- A three-point shot is preferable to using three-pointer.
- time
- Use numerals always. With 3 seconds left, the game was tied. With 6 minutes left, the game was tied. With 6:03 left, the game was tied.
- time-out
- tip-off
- Top 25
- Never hyphenate. It's Top 25 team. Top 25 refers to the Associated Press college team rankings. However, Kansas has a top-10 defense. Avoid this form, though, and give the defense's actual rank instead.
- university names
- In sports copy, university is dropped even on first reference except for universities with cities or names in their titles. Community college or junior college should be used to avoid confusion. Kansas will play Oklahoma, Creighton, University of Cincinnati, St. Louis University, Oral Roberts University and Johnson County Community College.
- volleyball hitting percentage
- In volleyball, hitting percentage is determined by the formula (kills-errors)/ total attempts. When a hitting percentage is negative because a team had more errors than kills, it must be noted in the story that the negative percentage was a result of the team having more errors than kills.
- victory is a noun
- win is a verb
Jayplay Guide
Make sure to call each writer, even if it’s only to tell them they had two grammatical errors. You don’t need to call brief writers
- Adjectives/Adverbs/Descriptive nouns:
- Jayplay encourages reporters to be descriptive, so you will probably see abundant adjectives. However, vague modifiers such as “some,” “pretty,” and “bad” should be eliminated.
- Bylines:
- “By Jane Doe, Jayplay writer” should be at the top of each story. “–Jane Doe can be reached at jdoe@kansan.com” should be at the end of each story.
- Calendars, events and music:
- Information should be in this order: artist/band (music only); venue; address; time; age requirements and cover cost. All this information should be included, if there’s no cost, it should say “free.”
- DJ:
- Not D.J. This is according to the American DJ Association.
- Emcee:
- Jayplay style for free-form rappers.
- Headlines and Decks:
- Make sure each story has one. If it doesn’t, call the reporter and remind them that they have to include them. Tell them to e-mail it to the editor.
- Highlighting:
- Part of the Jayplay copy editor’s job is to highlight (with a highlighter) the places in the text where there are quotes, em dashes and italicized words. We ask you to do this because we have to reformat all of our text from Word to ED.Perks after you are done editing. If these particular things are highlighted, our job is much easier. Put the highlighted copies in the editor’s box when you’re done with them.
- Italics, use of in album/song titles:
- Kansan style on this is to italicize both the album title and the title of a song. However, we have many stories and reviews where this would get confusing. Jayplay style is to italicize album titles, but put “song titles” in quotes.
- Paragraphs, longer than news style:
- In news style you’re taught to break up the text into tons of separate paragraphs, but that doesn’t hold true for magazine style. Magazine paragraph lengths are more like those you’d find in a short story or an English paper.
- Perspective:
- Jayplayers are allowed to have a point of view in their stories and can even bring themselves into a story by writing in the first person.
- Present tense:
- In Jayplay stories, sources “say” things and “do” things. Nobody “said” nuffin’.
- Quotes, separate paragraphs for:
- We know you do this for the Kansan. Don’t do it for us. We shouldn’t ever have a paragraph that is just a quote. (see: paragraphs, longer than news style). However, if there is more than one source in a paragraph, make sure its clear to whom the quote belongs, and you certainly shouldn’t have quotes from two separate sources in the same paragraph. Also, magazine stories don’t use nearly as many quotes as newspapers. They should only be used if they say something the reader couldn’t say better himself.
- Slang and swear words:
- We do permit these, and they’ll probably show up more often than in the Kansan. The basic rule of thumb to follow is that if it’s in quotes, leave it. Otherwise, assess for yourself whether the word in question is there for a reason, or if it’s just fucking gratuitous. If you aren’t sure, call a Jayplay editor.
- Voice:
- Jayplay is less formal than the Kansan. We strive to be colloquial, irreverent, humorous and fun.
Reviews
- Movie locations:
- Make sure that the cited locations of movies are, in fact, where that movie is playing. Sometimes this changes after the reviews are written. Also, make sure the locations match the following styles:
- South Wind 12 Theatres
- Liberty Hall
- AMC Studio 30 – Olathe
- Slang:
- We like to think that there is a difference between the language you’d use to review a rap album and the language you’d use to review Barbara Streisand. We expect and tolerate slang in these reviews, especially slang that pertains to the specific genre being reviewed. However, reviews have to be accessible to the reader, so if you don’t understand the slang used, the majority of the readers probably won’t either
Templates:
Jayplay has several different kinds of reviews; music, movies, video games and restaurants. Make sure that each review you copy edit matches the template for its type. If you have questions, contact the Jayplay editor. (see also: movie locations and italics, use of in album/song titles)
- Book Review Template
- Book title
- Author
- Text
- Grade: ??
- – Reviewers Name
- Movie Review Template
- Movie title
- rating, ??? minutes, location
- Text
- Grade: ??
- – Reviewer’s Name
- Music Review Template
- Artist
- Album Name
- Text
- Grade: ??
- – Reviewer’s Name
- Video Game Template
- Video title
- Text
- Grade: ??
- – Reviewer’s Name
DESIGN SUPPLEMENT
As important as it is for the stories to be consistently edited, it is equally important for pages to be consistently designed. It is the design editor’s job to update templates, style sheets and libraries to reflect changes in the Kansan’s design style. Anything not listed should be in the style sheets. The design editor or managing editor for visuals should be consulted for questions.
Body text is Body text BTX< in the style sheets. It is R Concorde Roman, 9 pts. with 10.8 leading. There is an automatic p10.25 paragraph indent in the body text style sheet. Exceptions to using the body text style sheet are when the text is reversed or ‘knocked-out,’ in which case it needs to be in a sans-serif font such as Univers, and it needs to be big and bold enough to be easily read. Body text should always be justified.
Cutlines are in Photo cutline in the style sheets. The first few words, up to the first natural break, are CB Univers 67 CondensedBold, 9 pts, with 11 leading. The rest of the cutline is C Univers 57 Condensed, 9 pts. Cutlines are left justified. Photo credits are Photo credit in the style sheets. They follow this format: Aaron Showalter/KANSAN. The credit will be right justified under the photo, which has a 6 pt runaround.
There are three bylines in the style sheets. All bylines should be centered:
- Byline one — Name is Byline one in the style sheets. It is CB Univers 67 CondensedBold, 10 pts, in small caps.
- Byline two – Reporter’s e-mail address is Byline two in the style sheets. It is C Univers 57 Condensed, 10pts italicized.
- Byline three – Kansan staff writer is Byline three in the style sheets. It is C Univers 57 Condensed, 8 pts, in small caps.
There are two headline fonts for news stories in Kansan style: Berkeley and Berkeley Bold. There are several things to keep in mind when adjusting a headline’s size:
- The lead headline on an inside page should be between 40 and 42 points. The smallest headline on a page should be 30 unless there are unusual circumstances.
- The lead headline on a front page should be between 60 and 72 points. The smallest headline on a page should be 40. One column headlines should be between 30 and 34.
- Whatever the size of the headline, the leading is two points more.
- Headline hierarchy is of utmost importance. Hierarchy needs to be about 6 points between headlines, preferably 9 points.
- An exception to headline fonts: Feature stories can take any headline font the designer sees fit. However, in the interest of the paper’s consistency, it is strongly encouraged that the designer use different weights and sizes of the above fonts, as well as any from the Franklin Gothic, Futura or Univers families to give the headline a different look rather than just picking a different font. True type fonts should never be used. Because of ownership rights, the Kansan does not necessarily have the clearance to publish all of the fonts installed on any given desktop. Consult the editor or a managing editor before using an unfamiliar font.
Body lead-in is the deck headline style. It is Body lead-in in the style sheets. It is Berkeley, 16 pts and should be centered. Lead-ins are at the top of the first column in a story and should never exceed four lines. Other lead-in styles can be used in special circumstances. Lead-ins, or subheads, should be roughly half the size of the story’s headline.
Briefs are Brief text in the style sheets. It is Univers 55, 9 pts. with 11 pt. leading. They are left justified and ragged right. Brief headlines are Brief head BTX, which is CB Univers 67 CondensedBold, 14 pts with 15.5 pt. leading. There is a p4 space after the second line of each brief headline. Brief tails are CBO Univers 67 CondBoldObl, 8 pts. The source should be preceded by a long dash and right justified. On campus and On the Record are also in Brief text. Square bullets (n styled with Zapf Dingbats) should precede every item.
Horoscopes are in horoscope text, which is Univers 55, 9 pts. with 10-point leading. (Today is a ) are horoscope title in the style sheets, which is B Univers 55 Bold, 9 pts.
Break boxes are Break Box Text in the style sheets, which is Univers 55, 9 pts. Break boxes should have no frame. On color pages, they will be 60% tan. On black and white pages, break boxes will be shaded 10% black. Lead-ins and titles to items in a break box (What:, When:, etc.) are Break Box Head in the style sheets. This is CB Univers 67 CondensedBold, 12 pts, all caps, 100% Blue: the Next Generation on color pages and 100% Black on black and white pages. There is a 0.5 half line below the Break Box Head with a p3.5 offset. Sources for Break boxes should be styled the same as brief tags. Free for All is also in Break Box Text and should have square bullets in between each item (n styled with Zapf Dingbats).
Only fonts in the Univers family may be used for graphics. The Kansan’s graphics style guide should be consulted for more specific details on graphics.
Pulled quote text is Pulled Quote Text in the style sheets, which is Berkeley, 14 pts, left justified. Pulled quotes should be in a separate text box with a 6 pt. runaround. There is a drop cap, which is set as two characters, 3 lines deep. The speaker’s name will be Pulled Quote Name in the style sheets, which is CB Univers 67 CondensedBold, 12 pts, right justified. The speaker’s title is Pulled Quote Attribution in the style sheets, which is C Univers 57 Condensed, 9 pt, right justified. Pulled quote names and attribution will always be black. There is a rule underneath a pulled quote, which should be automatically formatted when using the style sheets. To create a rule, hit shift + open apple + n. Set offset to 0.083”, width 3 pt, 30% Black or 100% Blue: the Next Generation on color pages.
Text of a Pulled Nut Graph is styled using as Pulled Quote Text with the exception of a rule line and the drop cap. There is a rule underneath a pulled quote, which should be automatically formatted when using the style sheets. To create a rule, hit shift + open apple + n. Set offset to 0.083”, width 3 pt, 30% Black or 100% Blue: the Next Generation on color pages. The drop cap should be set at one character and three lines deep.
Measurements:
- Between the flag of a page and the first news element, and between the last news element and the advertisements on a page, there should be 12 points or two baselines.
- Between elements of the same story there should be three baselines and grid lines. When boxing a story, there should be at least 9 points between the box and the elements being boxed.
- There should be 18 points horizontally to separate unrelated stories.
- All gutters are 12 points.